Posted: Nov 5, 2024
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Associate Registrar

Hendrix College - Conway, AR
Full-time
Salary: Annually
Application Deadline: N/A
Registrar/Records/Registration
Associate Registrar
 
POSITION TITLE:  Associate Registrar
APPOINTMENT TYPE: Administrative Staff
REPORTS TO: Registrar
 
POSITION SUMMARY:
The individual will support all aspects of the record keeping and registration process and will assist in implementing policies and procedures related to registration, academic records, interim reporting, and conferring of degrees.  This is a full-time twelve-month administrative position.  Additionally, s/he will be assigned specific duties that will benefit the goals of the department and the programs of Hendrix College.
 
POSITION RESPONSIBILITIES
  • Prepare diplomas, including documentation of Latin Honors and departmental honors in the system and on the diploma.
  • Process mid-term grades; including reaching out to instructors to ensure deadlines are met and monitoring for appropriate credit type Ensure quality, accuracy, and integrity of academic records in the system. 
  • Oversee data entry functions, including setting up independent studies and internships and registering students for those sections; monitoring incomplete grades; changing grades; and entering placement exam credits, and all bonus credits as indicated in the Hendrix catalog.
  • Responding to various inquiries from students, faculty, staff, and parents, and in fulfilling information and data requests following FERPA rules and regulations.
  • Process enrollment verifications, FERPA requests, and student information updates, including address and preferred name changes
  • Process transcript requests and degree verifications through National Student Clearinghouse.
  • Review transfer course approval requests for current students, evaluate transfer credit for potential students, and record the credit in the system as appropriate
  •  Performing other office operations, such as: attendance confirmation, student status update, room/class scheduling, pre-registration, and registration, and assist at Commencement.
  • Processing student files after graduation and maintaining filing system for easy identification/location of student files based on the student status.
  • Act as a School Certifying Official, ensuring compliance with the VA regulations and certifying enrollment.
  • Act as the initial point of contact for students, faculty, staff, and community members entering or calling the office.
  • Other duties as assigned.
EDUCATION:
Bachelor’s degree.
 
EXPERIENCE:
Must be a meticulous record keeper who demonstrates attention to detail, can work with diverse work groups, possesses excellent communication and interpersonal skills, is professional, is friendly, and works well with others. Strong preference will be given to applicants who have 2+ years of Registrar’s Office experience and have demonstrated extensive experience with an integrated student database (Jenzabar module experience is ideal).
 
SKILLS:
  • Excellent organizational and interpersonal skills
  • Ability to handle multiple tasks with attention to detail
  • Strong written and verbal communication skills
  • Self-motivated, professional and team oriented
  • Ability to meet goals and deadlines
Hendrix College strives to maintain an environment free from discrimination and harassment, where members of the Hendrix Community treat each other with respect, dignity and courtesy. The College adheres to the principle of equal educational and employment opportunity without regard to age, race, color, religion, gender, disability, sexual orientation, gender identity or expression, genetic information, or national origin.
 
The following individuals have been designated to handle inquiries regarding the non-discrimination policies: Lisa Hankins, Assistant Director, Human Resources 1600 Washington Ave, Conway, AR 72032 501-450-1494, [email protected]; Julie Brown, Director of Academic Success and Section 504 Coordinator, [email protected] (not for applications), 501-505-2954.