Posted: Oct 2, 2025

Transcript Evaluator/Operations Assistant

Application Deadline: N/A

Transcript Evaluator/Operations Assistant

Closing Date:

Job Duties:

The Transcript Evaluator/Operations Assistant reports to the Registrar, co-manages the review, evaluation, and articulation of academic transfer credit into the student information system, including assisting stakeholders with determining course equivalencies. The Evaluator/Assistant also provides support for maintenance of the student information and degree audit systems, and the day-to-day maintenance and management of student records.

DUTIES :

Co-manages evaluation of transcripts and transfer credit, determination of appropriate articulation and entering data as appropriate into the student information system
Co-manages the process of updating and publishing academic catalogs
Provide appropriate information regarding status of evaluations to all stakeholders
Provides support for degree audit system configurations and maintenance
Co-manage curriculum setup and maintenance in the student information and degree audit systems
Leads the review of applicants for graduation, graduation processes, and activities
Serve as a member of an integrated team dedicated to effective management of student records
Comply with and maintain knowledge of all University policies
Actively work towards building cooperative and collaborative relationships with peers and internal faculty and staff
Maintain “open door” to internal and external customers
Identify opportunities for improvements to work practices and offer viable solutions for implementation
Routinely practice self-monitoring by assessing self to make improvements or take corrective action to improve performance
Complete other duties as assigned

Required Qualifications:

QUALIFICATIONS REQUIRED :

Bachelor’s degree or higher from an accredited institution
Previous work experience in higher education student records support services
Experience with Microsoft Office or similar computer applications (word processing, spreadsheets, databases, etc.)
Experience with Ellucian Banner or similar ERP
Excellent written and verbal communication skills

QUALIFICATIONS PREFERRED :

Experience with Degree Works or similar degree audit system is preferred

OTHER QUALIFICATIONS AND JPB REQUIREMENTS :

Excellent organizational and planning skills
Ability to work independently or with minimum supervision
Ability to maintain technological skills and adapt to changing technology
Demonstrate flexibility and adaptability to changing work scope, tasks, and situations
Proactively engage in problem-solving to improve office processes and responses to stakeholders

WORKING CONDITIONS :

Must be able to remain in a stationary position such as standing and/or sitting for a prolonged period of time
Occasionally tasked with filing which may require low postures such as crouching, kneeling, and/or stooping
Must be able to occasionally adjust or move objects up to 25 pounds in all directions.
This position requires constant communication with others to exchange information
Frequently uses hands/fingers to operate a computer and other office productivity machinery, such as copier, printer, etc
Occasionally tasked with operating a motor vehicle for university business
Frequently uses near vision for use of computers and reading small print
Occasionally works in outdoor elements such as precipitation and wind
Occasionally exposed to noisy environments

Salary Schedule:

Salary Band: P120 To view salary schedules visit: https://www.athens.edu/human-resources/salary-schedule-tables/ Salary will be Commensurate with experience and qualifications.

Special Instructions to Applicants

Unofficial transcripts should be from the college or university which verifies qualifications for the position.

Note: Credential evaluations are needed for all transcripts obtained outside the U.S. before uploading and submitting an application. (Credential evaluators should provide course-by-course evaluations and transcribed in English.)

Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.

To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/6577634

About Athens State University

Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Presently, over 3,100 students have selected Athens State because of its neighborly environment where 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 80% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was featured in the 2015 Best Value Online College Rankings by OnlineU.org for four online programs including computer science, accounting, education and human resources. The University offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 350 full and part-time employees with approximately 90 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. Seventy-five percent of the full-time faculty members hold a terminal degree. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges.

Athens, Alabama is located in north Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society’s “Top 20 Events in the Southeast” including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.

In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.

Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Vice President of Enrollment and Student Support Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.

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