Registrar Coordinator

Position Overview

This is a full time position responsible for Registrars Office Document Imaging process. Maintain system, report system problems, coordinate usage and production processes of office imaging requirements as well as providing support for other departments in their student record related document scanning needs.

Knowledge, Skills and Abilities

Proficiency in MS Office and other related technologies or ability to quickly assimilate. Skill in telephone etiquette and courteous communication with public, verbally and in writing, evaluating facts to trouble shoot issues. Strong customer service skills. Skill in the operation of a variety of office machines including, personal computers, telephones and copiers, filing and recordkeeping, English composition, grammar, spelling and punctuation and basic math. Knowledge of standard office policies and procedures ability to quickly assimilate.

Job Duties

• Ensures that all imaging related issues are resolved and communicated effectively. 
• Demonstrates thoroughness in the management of all documents through workflow and quality assurance processing. 
• Is knowledgeable about all hardware (scanner, microfilm converters, etc.) used to maintain and create images and index files with the imaging system. 
• Manages the secured recycling of documents after proper retention of source documents subsequent to the imaging process. 
• Provides training and information to fulltime and parttime staff, as needed, in use of the imaging system. 
• Completes all required training as assigned. 
• Oversees and coordinates the processing of all student record and course offering related documents into and within the imaging system.